Your HubSpot portal is not a “set it and forget it” tool. It’s a high-performance engine that requires expert management to deliver ROI. Stop buying unpredictable hourly help and get a scalable, self-driven Credit-Based Retainer from a HubSpot Gold Solutions Partner.
If you’re like most B2B leaders, you’re experiencing one of these pains 2:
Your team is bogged down with manual tasks, troubleshooting, and “quick fixes” instead of selling or marketing.
Your reports are unreliable, your leads are falling through the cracks, and your sales and marketing teams are disconnected.
You’re paying for powerful Pro/Enterprise features, but your team doesn’t have the time or expertise to use them.
You have no idea what your HubSpot support will cost each month, and every “small project” turns into a 20-hour invoice.
We’ve replaced the broken, hourly agency model with a simple, transparent, and scalable “Credit-Based Retainer”. It’s designed to give you predictable pricing and on-demand access to our entire team of Gold-certified experts.
You choose a monthly plan that gives you a fixed "Credit" balance.
You submit tasks (e.g., “Build a new workflow,” “Fix a form”) to your dedicated client portal.
We use our “Internal Credit Catalogue” to provide a fixed credit cost. You approve, and we get it done. No surprise bills Ever.
1 Credit (Simple Tweak)
Importing Data, Adjusting stages, creating custom data card.
3 Credits (Standard Task)
Build a 3 step sequence, create a new sales pipline.
5 Credits (Complex Build)
Build a new lead-nurture workflow, build a custom dashboard.
A 1 credit task covers a simple, quick, “one-and-done” change or update inside HubSpot, focused on a single item or user. These actions offer instant improvements or fixes, typically requiring minimal setup or decision-making.
A 3 credit task is designed for moderate complexity—delivering a complete configuration, minor automation, or campaign asset edit. These tasks often involve setup, template creation, or light troubleshooting for 1 focus area.
A 5 credit task delivers an advanced build, workflow, or content asset with robust configuration and testing. These tasks solve multi-step problems or create impactful automation, dashboards, or campaign elements.
You (the Client) add a new task to your private ClickUp portal. This is our "asynchronous-first" system that replaces messy email chains.
Your ElanceMind team (led by your VA/PM) triages the task, confirms the fixed "Credit Cost" with you (so there are no surprises), and assigns it to an expert technician.
Our tech builds the solution, and our "Manager" (led by our CEO, Muhammad) does a final QA review before marking it "Done" in your portal.
Choose the plan that fits your growth. All plans give you access to our “Manager” (PM), “Technicians” (HubSpot Experts), and “Architects” (Strategy).
Ideal for teams needing foundational, ongoing data management and light "Technician" support.
15-min discovery call to see if the credit system fits your needs
Still wondering about the $2,250/month investment?
We provide ongoing support to ensure you get the most out of your HubSpot investment.
A credit is a fixed unit of value based on our “Internal Credit Catalogue”. It’s our “pricing anchor” that ensures you pay the same price for the same task, every time.
No. This model is designed for predictable service and predictable costs. We guarantee our expert team is available for your full credit amount every month.
A “Task” is any work defined in our “Credit Catalogue” (like building a workflow). A “Project” is a large, one-time build (like a “Sales Hub Quickstart” or a “Migration”). We always complete Projects before starting a Retainer.
You’ll be given a dedicated “Client Portal” in ClickUp. This is our “Single Source of Truth” for all communication, tasks, and files—no more messy email chains or WhatsApp messages.
HubSpot is constantly evolving with new features. Ongoing support ensures your portal stays optimized, your data remains clean, your team is supported, and your strategy adapts to changes, preventing your investment from becoming stagnant.
Both! While new users benefit from starting with best practices, our management services are ideal for existing HubSpot users who feel they aren’t using the platform to its full potential or lack the time for proper portal administration.
Our pricing is flexible, with tiered packages based on the level of support and number of tasks you need. Our plans start at a fixed monthly fee, offering a cost-effective alternative to hiring a full-time HubSpot administrator.
Turnaround time depends on task complexity, but our process is designed for efficiency. Your plan determines how many tasks we work on simultaneously, and you can track progress in real-time through your client portal.
Your account will be managed by our in-house team of certified HubSpot experts. You get access to strategists, developers, and specialists across all Hubs, ensuring you always have the right expert for the job.
Yes. Our management services can include support for data sync integrations and webhook setup through the Operations Hub to ensure HubSpot works seamlessly with your other business tools.
Our services are flexible. You can easily upgrade or downgrade your plan to match your changing budget and priorities, ensuring you’re only paying for the level of support you need.
It’s simple! Schedule a free consultation with us. We’ll discuss your goals, assess your needs, and recommend the best management plan for your business. Our standard onboarding takes just a few business days.
Let us diagnose your portal first. The best way to start is with our Free HubSpot Health Check. We'll run our "80/20 Audit" to identify your exact needs and recommend the perfect "Remediation Project" or Retainer plan.
Start with a Free Audit
